Saving Time, Money and Stress When You’re Moving a Business

Thousands of households move every year, but families aren’t the only ones migrating to new locations. Many businesses also make moves when more or less space is needed, their lease runs up or it’s simply time to make a change.

If you thought making a residential move was difficult, a commercial move will really stress you out. Even simply moving from one office to another within the same building can be a tedious task. Completely relocating a business can feel like you’re working another full-time job. You have to run the business while moving the business.

Making a business move is a challenge, but it’s one that sometimes has to be met. If you’re in that boat, use the three tips below to reduce the stress, time and money involved with moving your business.

Choose the Right Movers

Chances are you aren’t in the business of moving if you’re reading this. In order to keep your own business up and running, it’s a good idea to enlist the help of professional movers who can handle the heavy lifting. The trick is to hire movers that specialize in commercial moving.

Some moving companies are taking the Jack-of-all-trades approach while others specialize in one or a few types of services. For instance, Allied Van Lines is a highly reputable residential moving company that can help with employee relocation, however, commercial moves aren’t their niche.

Hiring movers comes at a cost, but the benefits typically outweigh the expense. Some cost considerations include:

  • Professional movers are less likely to break items while packing and in transit.
  • If something is broken it’s covered by the moving company’s insurance rather than coming out of your pocket.
  • No risk of employees getting injured and having to take off work.
  • Less downtime for the business since employees can focus on work while the movers handle the relocation.

Beyond residential versus commercial, you also have to take distance into account. Local moves can be handled by just about any moving company in the surrounding area. However, long-distance moves require more logistics and legal requirements.

If you’re relocating the office to another state the moving company will need to have a license for interstate moves, which is granted by the Federal Motor Carrier Safety Administration (FMCSA). You can use the FMCSA mover registration search portal to verify a company is properly licensed.

Give Yourself Plenty of Time to Plan and Move

Beyond selecting the right movers, the most important thing you can do is give yourself plenty of time to plan and make the move. Moving companies recommend giving yourself at least a month for a residential move, but commercial moves are more complex. It’s best to give yourself at least two months if possible.

The more time you give yourself the less disruption there will be in the business, and you’re more likely to save money. You’ll have time to look for deals on moving supplies and compare the prices of service providers. Taking the time to create a moving plan will also help you schedule services and keep the move on track so there aren’t any costly delays.

Compare Utility Rates

One benefit of moving your office is you can use it as an opportunity to analyze operating costs and find ways to save. This is certainly the case with utilities. You have to establish service at the new location, so why not try to save money in the process?

Utilities are one of the most expensive monthly business expenses that all companies incur. Depending on where the new office is located you may be able to save money on electricity. In many areas of the country, electricity service is deregulated. That means multiple providers serve the area rather than a single entity.

In deregulated areas service providers set their own rates, which means it pays to comparison shop. The price per kilowatt-hour is the most important factor, but don’t overlook additional fees that can increase the monthly cost. It’s also a good idea to read reviews and look for a company with a strong track record of swiftly correcting outages.